Monthly Invoicing Assistance with BQE CORE

We are seeking an experienced accounting professional to assist with monthly invoicing using BQE CORE. This role involves reviewing, updating, and coordinating changes to draft invoices around the first business day of each month and requires effective communication with project managers (PMs) to ensure all billing details are accurate. You will not post, finalize, send, or collect on invoices. We expect professional confidentiality of all financial and client data and that you operate strictly within the access permissions granted in BQE CORE.

If you have a background in accounting and a strong understanding of project-based billing using the BQE CORE system in the Architectural/Engineering/Construction (AEC) industry, we would love to hear from you!

Here are more details about tasks:

- Access and review draft invoices in BQE CORE

- Verify draft invoices for accuracy, completeness, and billing alignment

- Edit invoice descriptions, narratives, and internal notes

- Modify time entries included in draft invoices

- Modify expense entries included in draft invoices

- Apply approved write-ups and write-downs

- Adjust billing rates and markups as directed

- Reallocate charges across projects, phases, or cost codes

- Add or remove reimbursable expenses

- Update invoice grouping and sorting (e.g., phase, task, staff, date)

- Apply or change invoice templates

- Modify billing period, invoice date, and due date (draft only)

- Add approved discounts, retainage, or manual adjustments (fixed fees)

- Correct client or project billing details reflected on draft invoices

- Validate calculations and invoice totals

- Save and return draft invoices for internal approval

- Document all changes made to each draft invoice