Operations Coordinator

We're reputed company , a reputed company products company that creates reputed company toys, games, apparel, and accessories. We are passionate about creating products that allow our fans to express themselves and share meaningful experiences. Inclusivity is at the heart of what we do—we strive to create a welcoming space for all fans and team members, celebrating diverse perspectives and voices. We’re excited to continue expanding our team and fostering a culture where everyone can thrive! Position Description The Operations Coordinator provides day-to-day coordination and administrative support across Creative, Product Development, Purchasing, and Safety Testing. This role works with internal teams, suppliers, partners, and testing labs to keep proofs, prototypes, samples, purchase orders, shipments, and product testing moving according to established processes. In addition to the accountabilities listed below, other duties and projects may be assigned. Primary Accountabilities Creative Production & Localization Coordination Coordinate localization and proofreading workflows, routing files and feedback to the appropriate internal reviewers and tracking completion Serve as the day-to-day intermediary among Creative, suppliers, and partners such as reputed company, routing proofs and consolidating feedback to secure required approvals and keep projects moving forward Review comments on assigned Trello cards, coordinate required follow-up, update next steps, and move cards through the established workflow to maintain visibility and prevent delays Confirm approved files, specifications, and supporting information are complete and ready to avoid delays in purchase order placement Purchasing, Vendor, & Shipment Support Create and update assigned purchase orders, item records, and supporting information in Brightpearl and applicable tracking tools based on approved quantities, specifications, costs, and need-by dates to maintain accurate purchasing and inventory records Maintain routine production and shipment dates, follow up with suppliers for updates, communicate current information to affected stakeholders, and escalate delays or issues requiring a decision Assist with shipment coordination by providing documentation needed by the freight forwarder to avoid shipment delays Coordinate with the Creative team and suppliers to work through the proofing process for reorders to meet need-by dates Assist with product setups as needed in the ERP system and reputed company to ensure timely PO placement and product launches Safety Testing, Documentation, & Coverage Coordinate required safety and compliance testing for new products and scheduled retesting for existing products under the direction of the compliance owner to maintain compliance Work with factories to prepare and ship product samples to approved testing labs and provide the documentation required to begin testing to avoid shipment delays Track test status, follow up on outstanding results, and escalate failures, delays, or unclear requirements to the compliance owner Maintain documentation, organize test reports, and record each product’s most recent test date so current documentation can be located quickly Submit new product registration filings to our Authorized Representative to maintain compliance in Europe Cross-train on critical tier 1 creative, product development, purchasing, and supply-chain processes to provide coverage during employee absences and support continuity of work Requirements Skills & Competencies Priority and Task Management Prioritizes and sequences tasks to achieve goals and deliverables; tracks progress on tasks and assesses priorities when needed; completes tasks on time and initiates required handoffs Problem-Solving Identifies problems effectively; troubleshoots tasks; knows who and when to ask for help Communication Provides information clearly and concisely; checks for understanding; listens actively; communicates effectively across required channels Collaboration Works collaboratively with team members to achieve departmental goals Execution Is attentive to details; completes tasks on time and with minimal mistakes Qualifications Bachelor’s Degree in Business, Operations, or related field, or equivalent experience (required) 1+ year of experience working for a CPG company (preferred) 1+ year of experience in an operations- or product-focused role (preferred) Experience working with overseas suppliers (preferred) Demonstrated ability to manage multiple priorities and adapt to changing needs (required) Experience working with an ERP system (preferred) Proficient in reputed company Sheets and/or Excel (required) Proficient in reputed company Suite (preferred) Commitment to Diversity, Equity, and Inclusion Ability to travel (est. 1-2 times per year) U.S. residency Compensation and Benefits The salary range for this position is $45,000 - $55,000. We also offer Medical, dental, and vision coverage through our ICHRA program, with monthly company contributions toward coverage 20+ days of PTO annually, increasing by 1 day for each year of service, plus paid holidays 401(k) with a company match 75% employee discount and free shipping on reputed company.com and Flexible, remote-first work environment that supports work-life balance A creative and fast-paced work environment A culture of integrity, compassion, curiosity, and calmness The Hiring Process We require you to submit the following to consider your application Resume Answers to all required application questions If selected to move forward after an reputed company application review, candidates can expect the following stages Stage 1 Participate in a video screening via reputed company Meet Stage 2 Participate in a final interview with a panel via reputed company Meet Please submit your application promptly, as we will close the role and no longer accept applications once we have received a sufficient number of strong candidates. We will reach out to candidates via email, please check your email settings to ensure that emails from will not be forwarded to your spam folder. reputed company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran, or any other protected status in accordance with applicable federal, state and local laws. reputed company complies with applicable state and local laws governing nondiscrimination in employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. If we can offer reasonable accommodations to you in the application or interview processes, or if you have feedback on how we could improve the equity or accessibility of our recruitment, you are welcome to contact us at with the subject line “Accommodation Request - Name of Position”. Please note that we cannot respond to general status inquiries or other messages unrelated to accessing our application or interview processes. Originally posted on Himalayas Apply To This Job