Proposal & Marketing Coordinator (Construction)

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Overview
DEB Construction, certified as a Great Place to Work® is seeking a Proposal & Marketing Coordinator. This role is responsible for creating/ coordinating proposals, developing marketing materials, supporting company communications and internal teams, managing digital content, and assisting with company-wide initiatives and events.

The ideal candidate is extremely detail-oriented, highly producing, and is comfortable managing multiple deadlines under pressure. This role demands a results-driven professional who thrives in a fast-paced environment and collaborates effectively with cross-functional teams while maintaining DEB’s voice and branding.

Proposal Coordination 75 % of the job:

  • Produce proposals within InDesign, qualifications packages, and presentations that effectively communicate DEB’s brand and story.
  • Provide administrative support for the bid and project management team, including scheduling meetings, maintaining bid calendars, and preparing status reports.
  • Assist in reviewing requests for proposals, project requirements, specifications, and blueprints.
  • Organize and maintain files related to bids, proposals, and project documentation.
  • Work with the project management team, administer bid questions and clarification to appropriate parties.
  • Track, manage, report, and update bid results to the project management team.

Document Management:

  • Create supporting collateral such as resumes and project data sheets.
  • Collaborate with Business Development, Project Teams, and Leadership to develop presentations for interviews and client meetings.
  • Update and produce various marketing materials including project information pages, brochures and client-specific information packages.
  • Maintain brand consistency across all marketing platforms and collateral.

Communication/PR Work:

  • Schedule and post content across platforms including LinkedIn, SharePoint, and
  • Monitor engagement and trends to help shape future content strategies.
  • Assist or lead in the production of award submissions and general contractor ranking submissions.
  • Draft, proofread, and edit marketing copy for internal and external communications.

Collaborative/Administrative Work:

  • Maintain marketing files, websites, and systems including CRM and proposal template library.
  • Monitor website analytics, campaign performance, and social media metrics to provide actionable insights.
  • Manage marketing inventory (brochures, giveaways, signage).
  • Attend meetings, take notes, and help with follow-up actions as needed.
  • Coordinate logistics for marketing events, trade shows, and sponsorship opportunities.

Requirements:

  • 1-5 years of AEC and/or relevant marketing/graphics experience.
  • Proficiency with InDesign/Creative Suites, Bluebeam, Acrobat, and Microsoft Office Suite.
  • Previous administrative or operations support, preferably in the construction industry.
  • Relevant bachelor's degree in marketing, communications, or graphic design
  • Demonstrated ability to be a self-starter who proactively anticipates next steps.
  • Exceptional writing/editing abilities and strong graphic design instincts.
  • High energy and ability to work effectively in a fast-paced environment.
  • Well-developed people skills with the ability to work independently.
  • Extreme attention to detail and commitment to producing superior work and ability to manage multiple deadlines.
  • Ability to remain cool-headed under pressure.
  • Good written and verbal communication skills, organization skills, and time-management skills.
  • Experience in the construction industry.
  • Familiarity with social media marketing strategies.
  • Possess strong skills in planning and organization of multiple project
  • deadlines.
  • Ability to effectively communicate and follow up with multi-level employees to meet project deadlines.
  • Information gathering and monitoring skills.
  • Problem analysis and solving skills.
  • Judgment and decision-making ability.
  • Confidentiality.
  • Adaptability/Flexibility/Creativity.

Physical Requirements:

  • Occasionally requires visiting job/construction sites in personal vehicle.
  • Must wear personal protective equipment (PPE) as required. Such as boots, hard hat, safety vest, safety glasses, ear protection, etc. when visiting jobsites.
  • Can be exposed to hazards of job/construction sites, loud environments, and hazardous equipment while on job sites.

Job Type: Full-time

Pay: $37.00 - $38.50 per hour

Benefits:

  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Tuition reimbursement
  • Vision insurance

Education:

  • Bachelor's (Required)

Experience:

  • Marketing/Graphics: 1 year (Required)
  • Construction: 1 year (Required)

Work Location: Hybrid remote in Anaheim, CA 92806

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